Office of Academic Records
ACADEMICS RECORDS
Wilmington College recognizes its responsibility to protect students and former students against improper disclosure of information. The College will comply with all the applicable state and federal laws, including the Family Educational Rights and Privacy Act of 1974 ( FERPA), that relate to the retention and disclosure of information about students and former students.
DEFINITIONS
Attendance includes in person, online, hybrid ( both online and in person) or by the correspondence and the period during which an individual is working for the College under a work study program.
Education records are all records, files, documents and other materials, maintained in any medium, that contain information directly related to a student and are maintained by the College faculty, staff and/or its agents.
Education Records maintained by the College include:
Academic Records
Financial Records
Computer and network use records
Disciplinary Records
Employment Records
Security Records; and
Medical and Counseling records
Education records do not include the following:
Personal notes made by professors, teachers, staff or agents solely for his or her use that are not shared with anyone.
Records created and maintained by the College for purpose of compliance with the Clery Act;
Employment records of a student whose employment is not contingent on the fact that he or she is a student;
Alumni records containing information about a student after he or she is no longer in attendance at the College and which do not relate to the person as a student; and
Applications for admission until an applicant has been officially accepted to and registers at the College.
Final Results include the name of the alleged student perpetrator, the violation(s) committed ( policies violated and essential supporting findings) and the sanction imposed ( disciplinary action taken, date and duration)
A school official is a person employed by the College in an administrative, supervisory, academic, research or support staff position ( including College Security personnel and health and counseling staff), a person or company with whom the College has contracted ( such as an attorney, auditor, Financial aid processing agent or collection agent); a person serving on the Board or a grievance committee or assisting another school official in performing his or her tasks.
A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility for the College.
Personally identifiable information is any information which can be used by itself or in combination with other information, to identify an individual. Examples include name, address, telephone number, social security number, student identification number, photos or fingerprints.